Document Recording

The County Clerk serves as the recorder and custodian of several legal documents.  Some of these documents, but not limited to are:

  • Assignments
  • Affidavits
  • Births
  • Deaths
  • Deeds
  • Deeds of Trust
  • Home Owner Association By-Laws
  • Judgments
  • Liens
  • Marriages
  • Military Discharges
  • Modification Agreement
  • Power of Attorneys (POA)
  • Releases
  • Substitution of Trustee
  • Subordination
  • Surveys
  • Wills

The majority of the records housed in the County Clerk’s Office are public record, excluding military discharges.  Documents presented for recordation must be original and signature(s) must be notarized. Original documents are scanned and the originals are returned within a week to 10 days. Normally, the documents are mailed out within 1 day.

The property transfer tax on real estate for Berkeley County is $7.70 per one thousand dollars of value (Note: This fee went into effect 1 August 2017).  This tax is paid at the time the deed is recorded, along with the recording fee.  Public documents that are recorded in the County Clerk’s Office may be copied for a fee.  The copy fee is $1.50 for the first two pages.  Additional copies will then be at the rate of $1.00 for each additional page. 

Land records are public documents and individuals who need information must perform their own research. Our clerks are available to assist you with your research, but they cannot perform it for you. For assistance with extensive land record's research, you should consider hiring a local title company or an attorney familiar with Land Records. Our Record Rooms are open to the public from 8:00 am until 4:45 pm, Monday through Friday. Online documents range from 1970 to the present are available for viewing.

Below is a breakdown of our fees:

o  Fees relating to Deeds and Deeds of Trust, please click here.

o  Fees relating to POA, Releases, Substitution of Trustee, Subordination, Judgments, Assignments, Affidavits and Modification Agreement, please click here.

Deed (without plat)

$26.00 for the first 5 pages, $1.00 for each additional page.*  (County Clerk's fee $12.00, County Reappraisal assesser $5.00, E-911 center fund $1.00, Farmland Protection $2.00, Outloop Heritage Conservation $2.00, Public Record and preservation $1.00, Courthouse Facilities Improvement $3.00)

$2.00 per page for pages 10-19,

$3.00 per page for pages 20-29,

$4 per page for pages 30-34.

For 35+ pages, please contact the County Clerk's office at (304) 264-1927.

Deed of Trust

$26.00 for the first 5 pages, $1.00 for each additional page.* (County Clerk's ee $12.00, County Reappraisal assesser $5.00, E-911 center fund $1.00, Farmland Protection $2.00, Outloop Heritage Conservation $2.00, Public Record and preservation $1.00, Courthouse Facilities Improvement $3.00)

Preservation fee is $1.00 per page for pages 1-9, $2.00 per page for pages 10-19,

$3.00 per page for pages 20-29,

$4 per page for pages 30-34.

or 35+ pages, please contact the County Clerk's office at (304) 264-1927.

Fixture Filings (UCC's) NOTE: If filing as a land record the fee is $16.00, otherwise the recording fee is $11.00.

Terminations, Continuations

Amendments only

$11.00 for the first 5 pages, $1.00 for each additional page.

$1.00 for the first 1-9 pages, $1.00 for every 10 pages thereafter* All other goes thru Secretary of State

Plat ( 24"x 18" OR 8 1/2" X 14")

$11.00

Plat (24"x36")

$15.00

All other documents

$11.00 for the first 5 pages, $1.00 for each additional page.

Preservation fee is $1.00 per page for pages 1-9, $2.00 per page for pages 10-19,

$3.00 per page for pages 20-29,

$4 per page for pages 30-34.

For 35+ pages, please contact the County Clerk's office at (304) 264-1927.

* Preservation fee added to every recorded document.

* * If pages are two-sided- each side will be counted as 1 page.

* * No additional charge for a document that has more than one lien to be assigned or released.

Copying charges

$1.50 for the first 2 pages, $1.00 for each additional page.

True Copy Attest

$2.50 for each document

PLUS cost of copying the document

Birth/Death/Marriage Certificate

$5.00 for each document

Clerk Certificate

$3.00 for each document

PLUS cost of copying the document

As always, you’re more than welcome to stop in and allow us to personally assist you.  Our hours are; Monday through Friday, 8:00 am - 5:00 pm.  Also, please don’t hesitate to call us at (304) 264-1927.

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